How to Choose a Water Dispenser for Your Office: Key Factors to Consider

Choosing the right water dispenser for your office comes down to a few practical factors. Get these right and you’ll have a unit that suits your team, your space, and your budget for years to come.

Browse our water dispenser range or see our Water Coolers Guide.

Key Factors to Consider

1. Hot, Cold, or Both?

Most offices benefit from both hot and cold. Instant hot water at 92°C means no kettle, no queue, and no waiting — a genuine productivity boost for tea and coffee drinkers. All our dispensers include a child-safe hot tap lock as standard.

2. How Much Space Do You Have?

A benchtop dispenser suits small offices and tight spaces — it sits on a counter and takes up minimal floor space. A freestanding dispenser suits larger offices and open breakrooms. Place it somewhere accessible so staff can use it without disrupting others.

3. How Many People Will Use It?

A small team of 5 has very different needs to a 50-person floor. For larger offices, a freestanding unit with higher capacity — or a plumbed-in bottleless cooler — is the more practical choice. Plumbed-in units provide unlimited filtered water with no bottle management.

4. What’s Your Budget?

Factor in both the upfront cost and ongoing costs — replacement filter cartridges every 6–12 months, and water bottle deliveries for bottle-fed models. Plumbed-in coolers have lower ongoing costs but require a one-off installation. Browse our replacement cartridge range to plan ahead.

Frequently Asked Questions